If you have trouble accessing the database or need any assistance, please e-mail me at
stjude_hours@netproportions.com.
Contents
General Information
Initial Access to Database
Login
Add Hours
View Hours
Edit or Delete Hours
Logout
Forgot Password or ID
Change Password
As part of the School Support Program, all families are required to perform 40 hours of service (20 hours for single parent households). There are a variety of ways this obligation can be fulfilled and parents will receive a letter at the beginning of the school year describing the program in detail. If a family is unable to fulfill its obligation with service, a $10.00 fee will be assessed for each hour not worked. This program is considered part of tuition, and report cards or school transcripts will be withheld if the obligation is not met.
The School Support Hours Database is used to track your annual school support hours during the program term (July 1st through June 30th of each year).
For first-time access to the School Support Hours Database, you must register from the login page to select a password. You will only need to register one time. Once you register, you will use your assigned school ID number, and the password you select when you register, to login to the database.
When you register, you will be asked to provide your name and school ID number. This information is already in the database and must be entered correctly to verify your identity. Enter the name of the primary family contact that is on record with the school. Your School ID number is the ID number that was assigned to you by St. Jude School. Your ID number and instructions for accessing the database have been sent to each family. If you did not receive this information, please contact the school office. All fields on the registration form must be completed. The information you enter will be used to verify your identity if you ever need to retrieve a forgotten password or ID.
Once you have successfully registered and selected a password to use, you can access the database by logging in with your assigned school ID number and the password you chose.
After you login, you can choose to add new hours or view, edit, or delete hours you have already added.
To add new hours to the database, select the "Add New Hours" link from the opening page after logging in.
A calendar will be displayed to allow you to select the date worked. You can navigate through the calendar using the previous month and next month links at the top of the calendar. Or you can jump to a specific month using the drop-down list at the bottom of the calendar.
You can only enter hours for the current program year (July 1st through June 30th). The date links on the calendar will not be active beyond the current date.
When you select a date on the calendar, you will be prompted to select an activity and enter hours for that activity. You must choose an activity from the drop-down list. Time worked can be entered in increments of 15 minutes. After selecting the "Add" button, your hours will be added to the database. A confirmation message will then be displayed and you can select the "back" link to return to the calendar and continue adding hours.
If you select "Cancel", those hours will not be added and you will return to the calendar.
When you have finished adding hours, you can select the "Home" link at the top of the page to return to the selections where you can choose to view, edit, or delete hours or logout of the database.
To view a table of support hours you have entered, select the "View, Edit, or Delete Hours" link on the selections page. This will bring up a table showing your current hours listed by date and activity. At the bottom of the table will be a summary of the total hours worked, remaining hours due, and the dollar value of your hours due ($10.00 per hour due).
If you would like to print a copy of your hours, select the "Printable Version" link at the top of the page. This will open a new web browser window with a printer-friendly view of the same table. You can then print the table using your web browser's print selection. When you are done, close this web browser window to return to the web-view of your hours.
When you are finished, you can select the "Home" link at the top of the page to return to the selections.
To edit or delete hours that you have already entered, select the "View, Edit, or Delete Hours" link. This will bring up a table showing your current hours listed by date and activity. Each entry in the table will have an edit button and a delete button.
To edit an entry, select the edit button for that entry. A new page will display the current values and allow you to change those values. You can change one field or change all fields if necessary. If you need to change the activity, select the drop-down list. To change the date, select the calendar icon next to the date field and choose a date from the calendar like you did to add new hours. The date you select will automatically display in the date field. If you select "Cancel", any changes you made will be discarded. After you make any changes to the entry and select the "Update" button, a confirmation message will appear. You can then select the "Return to list" link to return to the table listing your hours. Any changes you made will immediately be reflected in the table.
To delete an entry, select the delete button for that entry. A new page will display asking you to confirm your selection. If you choose "Delete", the entry will be deleted from your table and a confirmation message will be displayed. You can then select the "Return to list" link to return to the table listing your hours with the deleted record removed.
When you are finished, you can select the "Home" link at the top of the page to return to the selections.
When completed, you should select the "Logout" button to logout of the database. When using the computer in the hallway at St. Jude or a shared computer such as in a public library, it is especially important to logout of the database. If you leave the computer without logging out, someone else using that computer may be able to access or change your information. By logging out, you end the current session and close the connection to the database.
If you have already registered, but forgot your password or school ID, you can use the "Forgot Password or ID" link to retrieve both your password and ID. Enter all the information on the form. Be sure to enter the primary family contact name that you used to register with the School Support Hours Database. If any of this information is not entered exactly as it is stored in the database, your information will not be retrieved. After completing the form, select the "OK" button. This will open a new page with the security question you selected or entered when you registered. Complete the answer exactly as you entered it during the registration process. Select "OK" to retrieve your password and ID. Both your password and ID will be displayed in a message box. Remember your password and ID. You will need to enter both to access the database.
If you would like to change your password, you can select the "change password" link from the main page. You must be logged into the database before you can change your password. You will be prompted for your current password and then asked to enter a new password. Your new password should be 6 to 10 characters in length and cannot contain any spaces.